Real Estate Leads

While industry experts may vary on the percentages of real estate transactions that begin on the Internet from 70-84% none of them will disagree with the importance of capturing and managing real estate leads. This was the driving force that moved the founders of UltimateIDX™ to create our system. Our founders are REALTORS® and we understand the importance of real estate leads. Let’s face it, the days of a real estate Brokerage’s ability to survive on “walk-in” traffic alone is over. If you want to stay in business you need to learn how to get leads from the Internet and how to convert those leads into closed transactions. In this market it is more crucial than ever to keep leads (potential buyers) in your pipe line.

While we all love it when a buyer visits our website that needs to move or relocate within 30 days. The truth is it just does not happen that often. Discounting “tire kickers” buyers can generally be classified in one of four groups;

A) 30 Day Buyers
B) 30 – 90 Day Buyers
C) 90 – 180 Day Buyers
D) Over 180 Day Buyers

All to often inexperienced real estate Agents discount C an D buyers opting to devote most if not all of their time to the quicker sales that A and B Buyers potentially offer. The more seasoned Agents see the time lag on the C and D Buyers as an opportunity to develop a relationship with the buyers over time. By developing a relationship with the C and D buyers the seasoned Agent has a much better opportunity of making a sale than he/she does with an A or B buyer. The veteran also realizes that sooner or later the C and D buyers will turn into A and B buyers. The trick is to build your real estate lead pipeline so that you have a steady supply of all classifications of buyers.

Lead Notifications

One of the most critical steps involved with real estate lead capturing is the follow up email and phone call. Agents need to know as soon as a potential customer registers on their website so the Agent can follow up immediately. The UltimateIDX™ immediately sends out a “Welcome” email with YOUR contact information from YOU. The system also notifies you of the new registration by: Text Message, Email, Web Alert or all three methods. Your notification will give you the Name, Phone, Email and searched properties of the new lead. You will also be notified of “Revisits” each time a registered lead goes back into the system.

REMEMBER: Most experts report the Agent that contacts a new lead within 15 minutes of them logging on to their website and starts a rapport stands the best chance of making the sale.

Suggestion: Call within 15 minutes. Keep your call brief, professional and friendly. Introduce yourself, explain that you noticed that they logged onto your website and invite them to contact you if they need further assistance. If the call is going exceptionally well offer to set them up on your VIP Email Alerts so they can be notified of new listings on the MLS that match their criteria. DO NOT keep them on the line if they do not wish to talk.

Lead Management

Our Client Resource Manager allows you to monitor your leads search habits as it records the search criteria, viewed listings and saved favorites. In addition to giving you a good indication of what a potential customer is looking for it helps you quickly identify “tire kickers” and mark them accordingly so no time is wasted pursuing them. This frees up your valuable time assisting serious property buyers.


Different Agents in different markets use techniques for follow up that may or may not work for other Agents in other markets. Phone calls and drip mail are some of the most popular methods to keep in touch. Try different things with different intervals and take detailed notes on your lead follow up. Chart what works best for you, and repeat the process. The main thing is to follow up, build that rapport and make the sale. If you don’t your competition will.


  1. Pingback: estate agents com
  2. Avatar for Mack@New Homes Las Vegas
    Mack@New Homes Las Vegas says:

    Glad that we use this system for our business. I think such enhanced approach and easy to apprehend design and structure will make follow up and track-back on deals tad easier for Realtors.

  3. Avatar for Affordable Realtor SEO
    Affordable Realtor SEO says:

    Good post and great blog that 15 minute rule is the bit that is absolutely a must as it truly does make a huge difference!

    Also thank you so much for the follow it’s great to find “luving” bloggers who regularly produce interesting and readable info and show they care about their topic or market and are interested in sharing G Juice!

    Where you aware that the more comments you get the better your blog will rank with the big G?

    Yup that means the more comments you can get on a blog post the more traffic it will attract as it begins to rise up the rankings…

    The better this blog ranks then the more valuable it’s info becomes to us all which is what we need 😉

    Anyway well done and keep up the great (hard) work of maintaining your blog. 🙂
    .-= Affordable Realtor SEO´s last blog ..No Follow Tags Becoming All The Norm But Is It Really A Problem For Internet Marketing? =-.

  4. Avatar for Josh Thomas@Lead Flow
    Josh Thomas@Lead Flow says:

    I’ve always wondered about that particular stat, regarding a quick followup. How many prospects are potentially freaked out by such a quick response. Does it look good or bad on the agent?

    I suppose it varies.

    1. Avatar for SEOWolf

      Depending on which of the industry experts you choose to believe the chances of improving the possibility of you making the sale are 30% plus better if you contact a new lead within the first 15 minutes. Generally, if you don’t call they will go to a competing website and your competition may/will call. So will you freak out a few…. Yes. Do your chances of making more sales improve overall? Drastically!

  5. Avatar for DC Lofts & Condos
    DC Lofts & Condos says:

    Absolutely agree with the 15 minute rule. Buyers want immeadiate gratification and will move on if they don’t get it from you or your firm.

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